Profile Editing Instructions

General Information

This document explains how to maintain your Arts & Sciences Faculty Directory profile. Information entered into your profile via the Content Management System (CMS) will appear in the A&S Faculty Directory as well as the website for each department with which you are affiliated, as long as the departmental website is also in the CMS.

Profile sections are listed below in the same order that they appear in the editing interface. Fields with asterisks are required and must contain data.

Editing and Publishing Workflow

  • To edit your profile, click on the blue "Create New Draft," button at the very top of your profile page. After clicking "OK" to the next prompt, you'll then need to click on the blue "Edit People Profile Content" button at the bottom of your profile page. This will open the editing interface.
     
  • None of your changes will be implemented until you:
     
    1. Save your changes
       
    2. Save your page draft
       
    3. Publish your page draft
       
  • If you do not publish the page draft, your edits will not go live. If you browse back or close your browser without saving, you will lose any changes made.
     
  • After a draft is saved and published, the previous version of your profile is replaced with the updated version. It is not possible to revert back to a previous version of your profile.

Please note:

  • If you need to enter more than one item in a section—e.g., if you are teaching more than one course—clicking "Add Another Item" will add more fields to that section.
     
  • You can rearrange the items listed in a section by using the crosshairs at the left end of each field. Simply click and drag the crosshair up or down to move the selected item to its new location.

Profile Sections

Display Name *

Enter your name as you would like it to appear at the top of your profile.

Title

Your official title with Dartmouth College. If you have more than one, click on the "Add another item" button to add more Title fields.

Titles should be listed in the following order:

  • Honorary chair and or leadership roles as applicable at Dartmouth
  • Title in primary department or program appointment at Dartmouth
  • Additional departments or programs at Dartmouth
  • Any other affiliations at other educational institutions
  • Appointments or affiliations with professional organizations

If you are a new faculty member, your titles will be pre-populated for you by the Arts & Sciences Finance Center. You can make edits to the titles, if needed. If you have questions about the order, please email the Arts & Sciences Finance Center.

Image

The CMS accepts the following image types:  .png, .gif, .jpg, or .jpeg. Files must also be a minimum of 412 pixels wide by 517 pixels tall. If you do not have a suitable photograph, please contact the Office of Communications to schedule a session with their photographer.

You may upload a profile image by clicking on the "Browse" button.  Click the "Browse" button on the next screen to locate the image on your computer, and then click the "Upload" button. Then, click the "Next" button. Add the required alt text for the image and then click the "Save" button.

We recommend the following image naming convention for your image: "YourFirstName YourLastName Image" (no file extension is required). The alt text (required) should both contain the following for the visually impaired: "YourFirstName YourLastName."

Tip: iPiccy.com is a good free online tool for resizing images if you do not own image editing software.

Personal Statement

Provide a statement about your teaching philosophy. There is no limit to the amount of text that you can supply, but the display will automatically truncate anything longer than roughly 90 words. A "Read More" button will then allow the reader to view the rest of the statement.

Social Media

If you would like to share any of your social media accounts, there are several options listed in the Social Media section.  Fields containing a URL will cause the icon for that social media outlet to appear at the top right of your profile, near your profile image. For example, if you enter your Facebook URL in the Facebook field, a Facebook icon linking to your account will appear on your profile.

Areas of Expertise

Try to limit your areas of expertise to single words or short phrases. If you need more fields, click on the "Add another item" button. All words will display in lower case, and multiple fields will be automatically separated by a forward slash. The areas of expertise will appear underneath your profile image.

Curriculum Vitae

You may upload a CV (must be in PDF format) by clicking on the "Browse" button. On the next screen, click on the "Browse" button to locate the PDF file on your computer, and click on the "Upload" button. Then, click on the "Next" button. It is not necessary to add the file link text. Proceed by clicking on the "Save" button.

We recommend the following file naming convention: YourFirstName YourLastName CV (no file extension is required).

Personal Website

Provide the URL to your personal website here. On your completed profile page, a "Personal Website" button will appear near the top of your profile . If you require additional links, use the "Related Links" section, explained below.

Education

List your educational history here, using a single field for each degree or experience. We recommend the following format: Degree, Institution, Year.

If you are a new faculty member, your titles will be pre-populated for you by the Arts & Sciences Finance Center. You can make edits to the titles, if needed.

Courses

Enter the name of the course in the Title field, and the full webpage address where the course description is located in the URL field. We recommend linking to course descriptions in the Smart Catalog.

Related Links

Enter titles of and links to other websites in this area. Types of links you may wish to post include:

  • organizations with which you are affiliated
  • lab websites
  • other websites that publish information about you

Enter the name of the website in the Title field (e.g. "Lab Website") and the website address in the URL. Use the "Add another item" button to get more fields.

Your completed profile page will list the first four related links. If you have more, there will be a + symbol for the viewer to click to see the rest.

Selected Publications / Speaking Engagements / Works in Progress / Selected Works & Activities

Use these four sections to represent your work history of various types.  There is no requirement to use a particular section if it does not apply to you or you do not wish to include that information.  Empty sections will not be displayed in your profile.  

Each discrete work or activity should be separated into its own field within a section.  If more fields are needed, click on the "Add another item" button.  The fields will display on your profile in the order in which they are shown in the editor.  You may rearrange the order by dragging the crosshair icon at the left of each field up or down.

When your profile is displayed, the first eight works will be listed, and the reader can click on a "View more" button to expand the entire list.

Tip: We recommend limiting each tab to 25 works or activities.  You will encounter sluggishness in the editing interface as you exceed that number.  Think of this as a listing of relatively recent activity and let your CV act as a full record of your history.

Image Section (slideshow)

Use this section to add a slideshow to your profile page.

Enter the name of the section to the "Image Section Head" field, then, click on the "Add new node" button.  Fill-in the required slide title (this is an administrative title only, it will not display on your public profile).

On the next screen, click again on the "Browse" button to locate the image on your computer, and then click the "Upload" button. Once the image has been uploaded successfully, click on the "Next" button. On the next screen, add the required Alt Text for the image and then click the  "Save" button. Add a caption for your image to the caption field.  Please ignore the "slide link" field, as this functionality is not active in the directory.  Click on "Create Node" to add the slide to the slideshow.

Video Section

Use this section to add a video to your page.

Enter the name of the section to the "Video Section Head" field, then, click on the "add new node" button. Fill-in the required slide title (this is an administrative title only, it will not display on your public profile).

On the next screen, add the URL for the video (must be a link from YouTube or vimeo) and click on the "Next" button. On the next screen, click the "Save" button. Add a caption for your video to the caption field.  Please ignore the "slide link" field, as this functionality is not active in the directory.  Click on "Create Node" to add the slide to the slideshow.

Custom Section

Use this section for works and activities that do not fit into any of the above sections.

Save Button and Publishing Your Draft

When you are finished editing your profile, please do not forget to click on the "Save" button at the very bottom of the editing interface.

Then, for your edits to go live, you must:

  1. Select the green "Save This Page Draft" button at the bottom of the draft preview page, then:
     
  2. Select the purple "Publish This Page Draft" button at the very top of page.  Your changes are now live! 

If you browse back, close your browser without saving, or drop your internet connection while editing, your work will be lost.
 
After a draft is saved and published, the previous version of your profile is replaced with the updated version. It is not possible to revert back to a previous version of your profile.

Authoring Information

A profile may only be 'authored' by a single person at a time, and only the author may edit a profile.  If you want to delegate the maintenance of your profile to an admin or assistant, please email the Arts & Sciences Finance Center.

Training

If you have questions about how to edit your profile, or if you would like to schedule a training session, please email Web Support.